When transporting dry bulk freight, there is critical information that your 3PL partner needs to (a) deliver an accurate rate quote and (b) ensure safe and seamless transport once the load is tendered. In this article, we shed light on what this information is (including a handy checklist) and how it helps to ensure accurate quotes, smooth operations, and timely deliveries.
When requesting quotes from dry bulk transportation providers, the temptation is to get quotes quickly and then make a decision. But there is important information your providers need. Without this information, you’ll likely receive higher quotes as providers assume worst-case scenarios. You also risk hiring the wrong provider and/or equipment for the job.
Based on insights from Scott Wilson, Dry Bulk Manager at Bulk Connection, the following information is critical.
Having an SDS readily available is crucial. This document informs carriers about the product's characteristics, handling requirements, and potential hazards. Without an SDS, carriers may reject the load upon discovery of the material due to cleaning difficulties or safety restrictions.
Generic or trade names can lead to confusion. Clearly identify the chemical or material by standard industry nomenclature to avoid delays or rejections.
Clearly state:
If your shipment involves multiple loads over a short period (a "campaign"), provide:
Clearly indicate whether scales are available on-site. If not, external scaling fees and time should be factored into your quote.
After obtaining a quote and booking the shipment, maintaining efficiency and clear communication remains paramount. Here are the details you'll need to keep the process smooth.
Provide direct contact information, including names, titles, phone numbers, and emails of key personnel (silo managers, operations managers, and anyone else the driver may need to contact when loading or unloading).
Ensure all necessary reference numbers provided by your supplier match those expected at the loading facility to avoid delays while drivers wait for clarifications.
Creating a driver-friendly environment reduces detention time and improves overall efficiency. This includes clearly marked loading areas, available restroom facilities, and clear on-site instructions.
At Bulk Connection, we pride ourselves on proactive communication, thorough tracking, and dedicated customer service available around the clock. With nearly 40 years of expertise in dry and liquid bulk freight, we understand the details needed for successful transportation. Our commitment is to make every shipment seamless from start to finish, but the quality of our service depends significantly on the accuracy and completeness of the information we receive from you.
By following these guidelines, you help ensure accurate quotes, efficient operations, and timely deliveries. Detailed, accurate information upfront allows us to do our best work—delivering your dry bulk goods safely, promptly, and cost-effectively.
Ready for an accurate and competitive dry bulk quote? Contact Bulk Connection today to discuss your transportation needs.